OneCard Solutions • Client Applications

ID Card Production

The Identification Card plays a very important role in the day-to-day life of a student on campus. In addition to providing identification, it can be the key that gives the student access to a range of secure services throughout the campus.

The production of the Identification Card is an important step in a process of implementing a campus card system. Therefore, proper planning and evaluation of the future needs of the campus card system is essential to ensure that the system is future proofed.

The OneCard Solutions data/image capture and card production process is an easy and streamlined application. The choice of card design is wide, from personalising pre-printed cards to printing on completely blank cards. Just about every possible look can be catered for. The encoding options are similarly varied, with full 3 track magnetic stripe encoding along with both contact and contactless chip encoding available.  

 

Print/Copy Solution

This open system architecture will operate on any campus network. This facility provides a charging system with simple and flexible administrative control of all self-service printers, photocopiers and multi-function devices on your network. A full audit trail of all transactions is available for individuals, or on a departmental or course basis. The system provides secure, auditable financial control and comprehensive reports, which are designed to assist in the efficient operation of campus life. The introduction of the system to campus environments has led to significant cost reductions, improved service levels and an efficient operation. OneCard Solutions Central Transaction Recording System operates and controls the printing system. All photocopiers/printing devices will be networked back to the central point, which controls the complete operation through a validation process, authorisation and recording system. Each printer/photocopier or multi-function device is networked into the existing infrastructure. This allows for transaction recording and a full audit trail management process. It provides real time validation, charging and credits.

 

Library Access Management

The OneCard Solutions system operates in conjunction with your existing library management software. The system can use a barcode which is printed on the front of the card or any of the other card technologies e.g. magnetic stripe, contact or contactless chip. Other functions include:

• Library Administration: Within the Library environment the card provides transparent accountability and a range of functionality i.e. payments, access privileges, book loans, identification
• Access Control: Do you need to control who has access to your library facilities? Putting in an access control reader at the point of entry can easily do this and only those who have a campus card can enter. Restricting and controlling access can guarantee you that only those eligible to enter the library can do so.

 

OnePOS

OneCard electronic point of sale can offer a range of POS terminals, which have been designed to operate quickly and effectively in a campus environment. The system operates by swiping the card at the POS system. The appropriate amount is deducted from the users back office account and the account balance is then displayed. All information/data is on-line to the back office providing the manager with accurate reports in various formats. The system reduces manual processes and increases the efficiency of the service.

OneCard Solutions EPOS system is based on a simple client server model where the role of the server is purely that of data storage. Communications between client and server take place via ODBC (open database connectivity) ensuring that the data can be stored in anything from simple Microsoft access databases to complex Oracle servers. This means that the solution offered is tailored to the business rather than tying people down to buying more hardware than is needed.

The client side is designed to run under windows 98 or higher on a wide spectrum of hardware with a low minimum machine specification again allowing for existing hardware to be used in many situations rather than requiring expensive hardware purchases. The client software is designed with the goals of reliability and stability in mind rather than supporting every last possible combination of business practices. The design is fully modular ensuring that future extensibility (which can be undertaken by OCS Software Engineers) is a relatively pain free process.

 

Access Control

Modern campus buildings require access solutions that are increasingly practical, flexible and can live up to the security requirements of a campus environment. OneCard Solutions access control partner SALTO provide a range of solutions for the constantly changing needs of campuses. This partnership has a clear commitment to the special requirement of campuses, together with understanding the importance of providing an access control system for the many diverse facilities on campus. Indeed, maintaining the highest levels of flexibility, with regard to number of users, number of doors, access changes and system management, together with the use of a single database system for issuing and maintaining the cards, makes our system the real solution for a campus one card access control system.

Should your access control requirement be office, laboratory, classroom, library, student accommodation or sports facilities OneCard Solution can provide a cost effective system using any type of card technology to meet your needs.

 

Time & Attendance

Recording and controlling your students or staff time and attendance can be a simple and easy process. We can do this using the OCS Campus Card system. Examples include:

• Sign in Sign Out System  
• Tracking of hours worked or classes attended  
• Record Personnel Details Electronically - Name, Address, Contact No., etc  
• Control and Monitor Personnel Records - Holiday Entitlements, Sick Leave, Time in line, Absences, Missed Clockings, Lates, Overtime etc  
• Rosters  
• Reports - By individual, department, etc  
• Payroll Link - Timesheet Report, Payroll Report  
• Requested/Booked Absences  
• Control and Monitor Training and Development

 

Vending

Our Tap & Go vending solution enables the cardholder to purchase beverages, snacks and a range of other items on a self-services basis. The system improves convenience and security by eliminating the need for cash and significantly lowers the operational costs while improving customer satisfaction.
OneCard Solutions offers flexible vending solutions with the following benefits:

• Remote monitoring of product levels and temperature inside the vending machines for inventory and to ensure product quality.
  
• Remote diagnostics for easy maintenance and to reduce downtime.
  
• E-mail / SMS / phone alerts to restock or order after a critical level is reached and also in cases of machine malfunctions
  
• Sales Transactions back up for audit purposes with date-time stamp
  
• Back office software to provide vital sales statistics such as customer trends, usage and best product sales
  
• Payment options – campus card, credit card, debit card and mobile phone
  
• No more coin jams as the cashless solution provides a more reliable operation
  
• Increase sales volume through added convenience and impulse buying
  
• Ability to offer time-of-day promotions/discounts and offer loyalty programs
  

 

Campus  Parking

OneCard Solutions Parking Application is an integrated system that is based on contactless smart card technology. The system provides tremendous benefits for both parking facility operators and users. It is suitable for both indoor and outdoor use. Exit and entry stations are embedded with contactless smart card readers that are robust and require minimum maintenance. This System is based on DESIGNA Integrated Solutions components including Barriers, Entrance and Exit Control Terminals, Automatic and Manual Pay Stations, Workstations and Control Software.
Our team will focus on meeting the unique needs of a campus requirement. We will provide consultancy, design and support services, together with creating innovative solutions and strategies. Our strength lies in the depth of experience and knowledge of our Software Design Specialists and our team of Engineers. Possible paragraph for About Us page?

 

Top Up Options

There are a number of top up options available and all or any one of them can be used with the OneCard Solutions system:

1. Web Value Load

   The Web Value Load application allows students, staff or parents to load funds onto a campus card at any web access point – on campus, at home or from any other location. Web Value Load allows the card holder to use all bank debit and credit cards.

2. MobiLoad

   MobiLoad is a mobile phone top-up facility application which allows card holders to top up their campus card using their mobile phone. This convenient way of topping up, ensures card holders will never be without money on their campus card. MobiLoad allows users to top up their campus card from anywhere at any time.

3. ATM

   The Bank Value load application operates by transferring value directly in real time from a bank account to a cardholder’s campus card account using the ATM machines. Value is real time transfer to your campus card account. All major bank cards are accepted.

4. Cashier Station

   Using the OneCard value load software all accounts can be topped up from a single PC. It’s quick, easy, in real time & eliminates the need to purchase Value Load Machines.

Web Card Management

Web Card Management (WCM) provides Real Time Online Access to key features of the card programme to each user 24 hours a day 365 days a year. This user-friendly system provides a high level of transparency, security and operational control.

 

Benefits and Features for the User include:

• View your activity on a daily, weekly, monthly or yearly basis
• Printing of account statements
• Deactivate lost or stolen cards
• Transparency of system transactions to the card holder
• Change your password
• Online food ordering (Quite-Bite) Is the name Quite –Bite still in use?
• Convenient and secure real-time bank value load facility
• Add value from any internet facility
• The system is PIN and Password protected

 

Benefits and Features for the Provider include:

• Easy to check disputed charges
• Reduction of account queries at the card office
• Reduce the need for value cash load stations
• Full range of management reports of all services - print, vend, POS etc.
• Machine fault, out of paper/product etc reports

 

Web Food-Ordering System

On-line sandwich bar is a dynamic, reliable and rapidly growing application, which allows cardholders access to an online food ordering system.
On-line sandwich bar provides a cost effective solution for restaurants and caterers on campus, which provides their own unique menu, that can be used on their campus card website. To ensure that menu items and pricing are always current, OCS provides campus restaurants with a set of simple online tools with which to build, maintain, and monitor their menus. This ease of use makes the changing of prices, the adding of items, and the identification of daily specials both simple and timely.

 

Main Features

• By using the Web Card Management (WCM) you can select, order and pay for your pizza, sandwich etc. online.
• Select the time for collection
• Reporting on usage is easily available
• The database of set items (Drinks, snacks etc) and all pricing is fully configurable.
• Special offers can be accommodated.
• The 'look and feel' of the website is configurable using header files and style sheets.

 

Main Benefits

• View the menu of the day online
• No waiting for an order to be prepared/cooked
• Quick and easy collection system - no need to queue